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From scattered data to one central information hub

Problem Area:

One million files or better said 1 terabyte – 1024 gigabyte of data.

That was roughly the amount of data scattered in literally every virtual corner of Malvern’s organisation - from hard drives to e-mails and floppy disks. The vast quantities of unstructured information were the main factor behind their decision to find a system enabling a more structured way of centralizing the data.

Furthermore, Malvern´s constant growth - from 200 people to more than 1,000, in the past decade as well as their expansion having offices on three continents, reinforced the need for a scalable system flexible enough to adapt to all their processes and support their pursuit of success.


  • Decentralized data storage
  • Huge amount of unstructured data
  • Heavy overall data searching process leading to use of older versions of files


  • Improved access to information. Now all important data is stored in one central location
  • More efficient work routines, allowing people to spend less time searching for documents, and managers can use Aras to check project status
  • Fewer design mistakes, due to the visibility and better organization of data, drawings and other product information always being up to date and aligned in the system


Malvern provides the materials and biophysical characterization technology and expertise that enables scientists and engineers to understand and control the properties of dispersed materials.

Malvern systems are used to measure particle size, particle shape, zeta potential, protein charge, molecular weight, mass, size and conformation, microcalorimetry, rheological properties and for chemical identification, advancing the understanding of dispersed systems across many different industries and applications.

With so many new people coming into the organisation, you can’t rely on just spreading information by word of mouth. With drawings and documents stored in one place, finding the right information is just a lot easier. At the same time Aras widens the availability of information, so the middle managers now use it to check on the status of the projects. That is becoming a very powerful tool, which people are starting to rely on.

John Wilkinson, Principal Systems Engineer at Malvern

Download the Full case study

In the full version of the case study you can read how Malvern managed to spread information across their growing organization in a more efficient way.